The operating system for
hair transplant clinics in medical tourism
When patients travel abroad for a hair transplant, the road from inquiry to booking runs on WhatsApp, across time zones and languages. EVED OS is the operating system for hair transplant clinics, and it runs that road as one system. AI agents reply in under a minute, 24/7, in 20+ languages, qualify from photos and answer price questions. Orchestration follows up automatically when a patient goes quiet. The AI brain knows your clinic and remembers every patient. The CRM and pipeline keep every case on one live record, so no paid inquiry is lost to a time zone.
Where do hair transplant clinics lose the international inquiries they paid for?
The reply lands in the wrong time zone
A patient in the Gulf messages at 2 AM, one in London at lunch, one in the Americas overnight. When your team answers the next morning, the patient has often booked with the clinic that replied first.
Long decisions, no follow-up
International patients take time to decide, and they write in Arabic, German, Spanish and more. A coordinator who speaks two or three languages follows up once, maybe twice, then the chat goes quiet.
Lost between stages, with no reason
Inquiry, quote and booking all live in one chat thread. Nobody knows where each patient stands or why they dropped, and inquiries from past campaigns sit silent in WhatsApp.
How does EVED OS run the cross-border journey?
Inquiry, answered in their language
The AI agents reply in under a minute, day or night, in the patient's language. Every inquiry opens a live patient record in the CRM, with the conversation, language and source attached.
Qualification and quote
The AI agents guide the patient to send front, top and back photos, note the Norwood stage for your team, answer price questions and send your brochure. When another clinic quoted lower, they handle the objection.
Follow-up across time zones
International patients take time to decide. Orchestration follows up automatically when a patient goes quiet, the next day and a week later, in their language. Complex or high-value cases go to your team with a short briefing and a recommended next step.
Booked, with reminders
The consultation is booked into the doctor's calendar, timezone-aware, with reminders in the patient's language. Every outcome lands on the patient's record, so the next message starts from what already happened.
EVED OS is the operating system for hair transplant clinics. Four layers run as one system: AI agents that reply, qualify and book on WhatsApp 24/7 in 20+ languages, orchestration that runs every follow-up on time, an AI brain that knows your clinic and remembers every patient, and a CRM that tracks every patient from the first message to the procedure.
What does each layer handle at each stage?
| Stage | What EVED OS does |
|---|---|
| Inquiry | AI agents reply in under a minute, 24/7, in 20+ languages. The CRM opens a live patient record. |
| Qualification | AI agents read the photos, note the Norwood stage for your team, and know FUE, DHI and Sapphire. |
| Quote | AI agents answer price questions, send your brochure and handle objections. High-value cases go to your team with a short briefing and a recommended next step. |
| Follow-up | Orchestration follows up automatically, the next day and a week later, and picks returning patients back up the moment they write. |
| Booking | Booked into the doctor's calendar, timezone-aware, with reminders in the patient's language. |
| Behind the scenes | The AI brain knows your clinic and remembers every patient. The CRM keeps stage, owner, lead score, photos and history for every international patient. |
See the whole system on the operating system for hair transplant clinics page, read how Turkish clinics handle WhatsApp volume, or run a free WhatsApp reply-time audit to see how fast your clinic answers today.
Is patient data compliant across borders?
EVED connects to your existing WhatsApp number and handles patient data on EU-based infrastructure. Conversations and photos travel over end-to-end encryption and are encrypted at rest on servers inside the European Union, with tamper-proof records, built for GDPR and Turkey's KVKK. Read whether WhatsApp is GDPR and KVKK compliant for patient data.
How much does EVED OS cost, and how fast is setup?
$4,020 billed once a year · excl. VAT
Billed monthly · no commitment · excl. VAT
+ $460 one-time setup fee
The complete EVED operating system for a single clinic. CRM, AI agents, orchestration and the AI brain, all included.
Start free trial7-day free trial · cancel in one click
- Your WhatsApp or WhatsApp Business number connected to EVEDOS
- 2,000 outbound messages* included every month
- 20+ languages handled natively
- Calendar integration: the AI agents book directly into your schedule
- Advanced platform + analytics + CSV export
- Staff takeover on any chat + AI inquiry alerts
- 24/7 patient response: zero missed patients, day or night
- GDPR compliant: end-to-end encrypted conversations
- Dedicated onboarding call + priority support
- Funnel dashboard: inquiries, qualified leads and bookings
Volume pricing for groups of 5+ clinics · billed yearly only · excl. VAT
For clinic groups and networks. Every clinic runs on EVED, and you see the whole group from one place.
Talk to our sales teamOne call to scope pricing for your whole group
- SuperAdmin dashboard for all your clinics
- Insights per clinic and across the whole group
- Consolidated reports for management
- Custom message volumes
- Clinic benchmarking: reply time, bookings and conversion side by side
- Smart routing of each inquiry to the right clinic by city, language or availability
- Roles and permissions per clinic and per team
- Dedicated account manager + quarterly business review
- Consolidated invoicing + custom DPA
*Additional tokens are billed separately.
- EU-hosted · GDPR + KVKK
- End-to-end encrypted
- Cancel in one click
Frequently asked questions
What does EVED OS do for hair transplant clinics treating international patients?
EVED OS is the operating system for hair transplant clinics, including clinics whose patients travel from abroad for their procedure. It runs four layers as one system. AI agents reply, qualify and book on WhatsApp in 20+ languages. Orchestration follows up every lead at the right moment, across time zones. The AI brain knows your clinic and remembers every patient. The CRM and pipeline keep one live record per patient. Together they run the journey from first inquiry to booked consultation.
Does EVED include a WhatsApp AI agent for international patients?
Yes. EVED's AI agents work on your clinic's WhatsApp as one layer of EVED OS. They do the first-contact work of a patient coordinator: reply in the patient's language, qualify from photos, answer price questions and book the consultation. Orchestration follows up automatically, the AI brain knows your clinic and remembers every patient, and every conversation lands in the CRM. Anything clinical goes to your team with the full history attached.
Which languages does it handle?
20+, natively. International patients message in Arabic, Turkish, German, Spanish, English and more, and the AI agents answer each one in their own language. Booking reminders go out in the patient's language too.
Which part of the patient journey does EVED OS run?
The part where paid inquiries leak: from first message to booked consultation. EVED OS replies, qualifies, answers price questions, follows up across time zones and books into the doctor's calendar with reminders in the patient's language. Travel arrangements and clinical care stay with your team, and your staff can take over any chat with its full history.
Is patient data compliant across borders?
EVED connects to your existing WhatsApp number and handles patient data on EU-based infrastructure. Conversations and photos travel over end-to-end encryption and are encrypted at rest on servers inside the European Union, captured under explicit consent, with tamper-proof records. It is built for GDPR and KVKK. For the full picture, see our guide on whether WhatsApp is GDPR and KVKK compliant for patient data.
Is EVED only for hair transplant clinics?
Yes. EVED OS is built only for hair transplant clinics, and hair restoration is among the top reasons patients travel for treatment. That focus is why its AI agents qualify from photos and speak the language of FUE, DHI and the Norwood scale, instead of a generic tool stretched across every specialty.
Turn more international inquiries into booked consultations.
Connect your clinic's WhatsApp and EVED OS starts replying, qualifying and following up in every time zone the same day. 7 days free, not charged during the trial. Prefer a guided tour? Book a 30-minute demo.